What should we budget for a school colour run?
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Budget separately for donation collection and running the event. Raised provides the online campaign, participant pages and optional leaderboards; your school arranges the activity, supplies, volunteers and safety planning. Include fees you absorb, event materials and any prizes when estimating what the school will retain.
Which costs belong in the budget?
Ask suppliers for current powder or other material costs, delivery charges and handling guidance. Include equipment or venue costs where relevant. Obtain the school's approval for the event arrangements rather than treating a fundraising page as event approval.
Choose whether prizes are needed and how every child can participate regardless of money collected. A sponsored activity can use shared class rewards rather than a prize budget based on individual donation totals.
How do you compare a platform and a managed programme?
Request a written list of inclusions. A higher fee may include supplies or campaign support that your volunteers would otherwise arrange. Compare the same donation total, participant count and supplies in each option.
Also compare what supporters pay. A fee paid by families is still a cost to the community even if it does not reduce the school's recorded donation total.
What should you confirm before launch?
Use a conservative participation estimate and keep a contingency for unexpected costs. Treat any fundraising scenario as a budget, not a forecast.
- Agree the school's event plan and organisers.
- Get supply quotes and confirm delivery dates.
- Choose the donation fee settings and explain them.
- Prepare participant links and approved display names.
- Reconcile fees and event expenses before reporting net proceeds.