# What does a cookie dough collection plan look like?

Source: https://raised.au/answers/worked-example-cookie-dough-collection
Reviewed: 2026-11-13

This example works through collection for a cookie dough fundraiser using invented order quantities. It shows how a group can use Raised reports and packing slips while volunteers handle the products. Ask the actual supplier for storage and handling instructions before using the plan.

## Confirm the stock and final orders

Suppose confirmed orders contain 70 packs of one flavour and 50 of another. The supplier order is 120 packs, with options kept separate. These quantities are illustrative and do not represent a supplier minimum.

Before submitting the order, the organiser checks payment status and any amendments. A bank-transfer selection alone is not proof of payment. Resolve unpaid orders under the policy communicated to supporters.



## Prepare the collection session

Choose a collection window after the delivery has been confirmed. Assign one person to receive stock, two to pack and check, and one to record handover if that staffing is practical for your order count. Roles can overlap if a check is retained.

Prepare packing slips and a final order list. Include the order reference and collection information needed for the handover, but do not display supporter contact details where other buyers can read them.

1. Confirm supplier handling guidance and suitable storage.
2. Count both flavours on receipt and record shortages.
3. Pack by order reference and check product options.
4. Keep incomplete or changed orders apart.
5. Hand over checked orders and record collection.

## Handle a discrepancy

If only 48 of the second flavour arrive, two packs are missing. Do not mark all orders ready because the total is close. Identify affected orders, contact the supplier and communicate the available resolution to those supporters.

Keep the final report consistent with the actual resolution, including any refunds. Do not substitute a different flavour without the buyer's agreement.



## Send a reminder and close out

Message template: "Your fundraiser order is ready for collection at [place], [date], [times]. Bring your order reference [reference]. Please follow the product storage instructions after collecting. If you cannot attend, contact [organiser] before [time]."

After the session, count uncollected orders, secure them under the supplier's instructions and follow the agreed missed-pickup policy. Reconcile remaining stock, refunds and payments before reporting the fundraiser result.



## Related guidance

- [Cookie dough campaign options](https://raised.au/cookies)
- [Check suppliers and coverage](https://raised.au/our-wholesalers)
- [Order reports](https://raised.au/help/organisers/orders-and-sales/managing-orders)
- [Packing slips](https://raised.au/help/organisers/promotion-and-marketing/generating-posters-and-packing-slips)
- [Cookie dough launch plan](https://raised.au/answers/how-to-run-a-cookie-dough-fundraiser)

[Start your fundraiser](https://raised.au/start/setup?kind=product&source=answers/worked-example-cookie-dough-collection)