# What should we send parents before a school colour run?

Source: https://raised.au/answers/what-to-send-parents-before-a-school-colour-run
Reviewed: 2026-11-13

Send families the event purpose and date, how children can participate, the approved student sponsorship link and a clear explanation of donation fees. Include a school contact for event questions. Raised gives each participant a link and QR code; the school decides which names and sharing channels are appropriate.

## What should the launch message say?

Message to adapt: "Our colour run on [date] is raising money for [specific purpose]. Every child can join the activity whether or not their family fundraises. Your child's sponsorship link is [link]. Please share this link using the display name approved by the school. Online donations support [school or approved recipient]. The campaign closes on [date]. Contact [organiser] about the event or participant details."

Add your actual activity arrangements, including how families receive participation or consent information. Do not describe permission to donate as permission for event participation or publication of student details. The school should approve both the message and the page visibility.



## How should we explain the fees?

For a New Zealand campaign using the standard supporter-paid setting: "Platform and card processing fees are added to the donation at checkout. Please check the total before paying." Change that wording if the school has chosen to absorb the fees.

For an Australian donation campaign: "Platform and card processing fees come out of donations by default. Supporters can choose to cover them. Please check the total and fee choice before paying." Do not use Australian product-price wording for a donation campaign. Both regions use a standard 5% platform fee plus Stripe processing.



## What makes a helpful reminder?

Message to adapt: "Our colour run is on [date], and the fundraising page closes on [date]. Thank you to everyone who has supported [purpose]. If you choose to donate, please use [student link]. Children can enjoy the event regardless of the amount they raise. For questions about the event, contact [organiser]."

Use the same approved participant links rather than asking families to create duplicate pages. Avoid circulating a full class roll in newsletters. If Privacy mode is on, explain that supporters use the direct student link because there is no public member picker.



## What should the thank-you message report?

Message to adapt: "Thank you for supporting our colour run. We received [gross donations]. After [school-paid fees] and [event expenses], [net proceeds] will go towards [purpose]. We also celebrated [activity or participation achievement]."

Replace every bracket with checked information. Do not announce the fundraising target as the result or call gross donations net proceeds. Use the school's usual process for approving any student names or photographs in the follow-up.



## Related guidance

- [Plan the school-run event](https://raised.au/answers/can-we-run-a-colour-run-without-a-fundraising-company)
- [Check worked donation and event budgets](https://raised.au/answers/school-colour-run-fees-and-net-proceeds)
- [Choose participant display names and visibility](https://raised.au/help/organisers/peer-to-peer/p2p-privacy-for-schools)
- [Prepare the final payment report](https://raised.au/answers/how-to-reconcile-fundraiser-payments)

[Start your fundraiser](https://raised.au/start/setup?kind=athon&source=answers/what-to-send-parents-before-a-school-colour-run)